Technology Policies

The general goal of these policies is to remind the University community to use technology responsibly.

Acceptable Use

Please note that while the following are examples of acceptable and unacceptable behaviors on the network, we do not attempt to cover every possible use. 

  • Use resources only for authorized purposes.
  • Protect your user id and system from unauthorized use. You are responsible for all activities on your userid or that originate from your system. Your userid and password act together as your electronic signature.
  • Access only information that is your own, that is publicly available, or to which you have been given authorized access.
  • Use only legal versions of copyrighted software in compliance with vendor license requirements.
  • Be considerate in your use of shared resources. Refrain from monopolizing systems, overloading networks with excessive data, degrading services, or wasting computer time, connection time, disk space, printer paper, manuals, or other resources.
  • Use another person's system, files, or data without permission (note that permission from an individual user may not be sufficient - some systems may require additional authority).
  • Give your password to another person. Contact the Information Technology Help Desk if you need assistance with giving other people authority to access your files or e-mail.  (IT Help Desk E-Mail)
  • Use computer programs to decode passwords or access-control information.
  • Attempt to circumvent or subvert system or network security measures.
  • Engage in any activity that might be purposefully harmful to systems or to any information stored thereon, such as creating or propagating viruses, worms, or "Trojan horse" programs; disrupting services; damaging files; or making unauthorized modifications to university data.
  • Make or use illegal copies of copyrighted software, store such copies on university systems, or transmit them over University networks.
  • Use mail or messaging services to harass or intimidate another person, for example, by broadcasting unsolicited messages, by repeatedly sending unwanted mail, or by using someone else's name or userid.
  • Waste shared computing or network resources, for example, by intentionally placing a program in an endless loop, printing excessive amounts of paper, or by sending chain letters or unsolicited mass mailings.
  • Use the University's systems or networks for commercial purposes, for example, by selling access to your userid or by performing work for profit with University resources in a manner not authorized by the university.

Computer Labs

Dominican provides a number of computers for use by students, staff and faculty in the Computer Labs. Use of computers in these labs follow all of the general policies, including Acceptable Use.

Please see additional information regarding storing data on lab computers below.

Users of Dominican computers may often wish to temporarily store their data on Dominican computers. This practice is permitted with the following constraints:

  • Data on Dominican computers (PCs and workstations) is not backed up.
  • Other users, or Dominican IT, may periodically clean the hard drive and delete all data.
  • Every semester the lab computers will be reformatted and wiped clean so that all data is removed.
  • Dominican holds no responsibility for any data temporarily stored on a Dominican lab computer.


Email is a mechanism for official communication within Dominican University of California. Therefore all students at Dominican University of California are required to have a Dominican student email account set up and working.


Because there are academic applications for peer-to-peer (p2p) file-sharing applications, Dominican does not ban them from its network at this time. However, if you participate in this kind of file-sharing activity, there are three things you should know:

In an environment where we share network resources, disproportionate use of those resources is not fair to the community. Network activities such as academic research and file transfers may be severely compromised as a direct result of P2P activity. Therefore, P2P traffic may be limited or blocked as needed.

If you're caught violating Federal copyright laws, you will be held liable. We will cooperate with the police and other agencies when required. If you're unsure whether a shared file is copyrighted or not, assume it is.

P2p applications copy files from unknown sources to your computer, setting you up as an easy target for hacking or computer viruses. If you use a p2p application and you don't use anti-virus software, you are operating in an unsafe computing environment. Also, an increasing number of p2p applications are installing spyware. Spyware collects personal data about you and sends it to third parties. Some spyware causes computer problems such as blocked Internet connections.

Security and Privacy

The University cherishes freedom of expression, the diversity of values and perspectives inherent in an academic institution, the right to acknowledgment, and the value of privacy for all members of the Dominican community.  

Review the Website Privacy Policy on the Privacy Policy page.

At the same time, the University may find it necessary to access and disclose information from computer and network users' accounts to the extent required by law, to uphold contractual obligations or other applicable University policies, or to diagnose and correct technical problems. For this reason, the ultimate privacy of messages and files cannot be ensured. In addition, system failures may lead to loss of data, so users should not assume that their messages and files are secure.

Neither the University nor its agents restrict the content of material transported across its networks. While the University does not position itself as a censor, it reserves the right to limit access to its networks or to remove material stored or posted on University computers when applicable University policies, contractual obligations, or state or federal laws are violated. 

Additionally, Dominican reserves the right to restrict access to specific sites, services and software that may adversely impact the performance of the network.

Content Policy

This policy covers content on the Dominican University of California public website, as well as on Google Sites within domains that the university controls. The general goal of these policies is to define appropriate content for Dominican websites. This policy covers all users of the Dominican network and computing infrastructure, including students, faculty and staff. For information about Digital Portfolios, please see the Digital Portfolio policy.

Inappropriate Content

Dominican University of California believes strongly in the freedom of expression, but also recognizes the need to protect the quality of the content that we publish. The following content is not permitted on our public website or on Google Sites within domains that we control. (However, websites containing educational, documentary, historical, scientific, or artistic content related to such subjects may be permitted.) Content that is not permitted includes:

1. Content that is harassing or bullying, or content that incites hatred or promotes violence against individuals or groups based on race or ethnic origin, religion, disability, gender, age, veteran status, or sexual orientation/gender identity.

2. Content that incites or advocates for harm against an individual or group.

3. Content that is illegal, promotes illegal activity, or infringes on the legal rights of others.

4. Content that enables dishonest behavior, such as fraudulent activity, the creation of false identities, or the sale or distribution of term papers, paper­ writing or exam ­taking services.

5. Content that promotes illegal access to software, servers, or websites.

6. Content that is copyrighted, unless the publisher has the necessary legal rights to display the content. 

Any allegations regarding inappropriate content will be reviewed and removed if needed. See the Acceptable Use Policy for additional details and requirements.

Reporting Concerns

The Marketing department is responsible for all content on our public web site ( and complaints regarding this content should be directed to the Marketing department at Complaints regarding content on Dominican Google Sites should be directed to the site owner and/or supervisor/faculty mentor as appropriate.