Business Services Policies

The Business Services Office manages the billing for all Dominican students. Please review our policies and don’t hesitate to visit or call if you have any questions.
 

Refunds, Advances and Holds

Students who withdraw from the University must first notify the Registrar in writing. Those who drop a class online or at the Registrar’s Office, or have any changes in enrollment status, are subject to the following Tuition Refund Policy:


Tuition and Fees

  • There is a 100 percent refund on tuition and fees paid through the first day of classes.
  • There is a 75 percent refund on tuition and fees paid through the Add/Drop date listed on the Academic Calendar.
  • If the course does not run through the entire term, i.e. a one-day workshop or a one-week course, students may receive a 100 percent tuition refund for that course prior to the first class meeting.
  • No refunds will be issued for courses dropped after the first class meeting. 
  • Students are advised to consider GradGuard Tuition Insurance in the event a medical or family emergency causes you to withdraw. GradGuard Tuition Insurance can reimburse up to 100 percent of your school payments after an unexpected withdrawal for a covered illness, injury, mental health condition, and more. 

Meals and Housing

Refunds for meals and housing will be determined on a pro-rated basis up until the Add/Drop date listed on the Academic Calendar.

Exceptions

Some fees are non-refundable and are not eligible for a refund even if the student is eligible for a 100 percent tuition refund. These include:

  • Campus Comprehensive Fee 
  • Technology Fee (refundable only through the first day of classes)

If your financial aid exceeds your billable tuition and fees, you may be eligible for a refund.  

Financial aid is disbursed starting the second week of classes, and aid is uploaded to student accounts every Thursday throughout the term. Refunds will be processed and available for pick up at the Business Services Office on Fridays. Please wait for an email notification that your check is ready to be picked up.

  • Refund checks that have not been picked up by the following Wednesday will be mailed to the permanent address on file.
  • Refund checks expire after 60 days.
  • If a Parent Plus loan has been disbursed, the refund check will be made out to the parent on file.
  • If you wish to apply a refund check to a future term, you must deposit the check in your own account and make the payment online, or bring a personal check to the Business Services Office.
     
  • Federal grants and loans will be awarded the last Friday in August.  
  • Cal Grants and Pell grants will be awarded Sept 18 or 25 (tbd).  
  • Scholarships will be awarded as ready.  
  • Students will receive refund checks if the disbursed funds exceed their outstanding bill, to be issued the Friday following the financial aid disbursal. Please contact your financial aid advisor for details.

Please note — Dominican no longer offers students advances on financial aid disbursements or student awards or stipends.

Students who have made insufficient payment on their student account at the beginning of the term run the risk of being administratively dropped from classes.

Those who have not paid in full by the final due date of each term will be placed on Business Hold. Students under this designation will not be able to register for the next term until their balance is paid in full. 

Students who have not made a payment by September 1 will be placed on hold, and notified that they will be administratively dropped on Sept 8. To be removed from the drop list, student must make a cash payment of $1000 to show good faith, or show written proof from the Dominican Financial Aid office, that the student has adequate aid to cover their balance.
 

Dominican students using laptop

Office of the Registrar

Visit the Office of the Registrar for information about adding or dropping classes, withdrawing from the University, and much more.

Office of the Registrar