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Administrative Coordinator

Dominican University of California is seeking a dynamic individual for an Administrative Coordinator position. This position is responsible for providing administrative support to academic divisions in the School of Arts, Humanities & Social Sciences. Primary responsibilities will be to support the Division Chairs of Art & Communications; Humanities; History; and International Studies & Political Science. The Coordinator manages a wide scope of functions including daily operations of all projects and programs housed within the divisions. This is a full-time, non-exempt position.

Responsibilities

  • Serves as a personable frontline customer-service contact for all constituencies calling or visiting the divisions
  • Assist students and faculty members (adjunct and full-time)
  • Assists the Chairs with calendaring and with correspondence: drafts email, letters, memos, documents and other communications as requested
  • Help manage departmental invoices, purchases, facilities, and budgets Assist with the development and coordination of class schedules
  • Provide event planning and promotion assistance (scheduling and coordinating meetings, lectures, receptions, workshops, conferences, and special programs)
  • Help produce and maintain divisional information and reports
  • Hires, trains, directs and supervises student workers and/or temporary staff who support activities for the divisions  
  • Assist Chairs with special projects and perform other duties as assigned

Qualifications

  • Associate’s degree or equivalent, plus 2 to 5 years administrative support or office management experience, or equivalent combination of education and experience 
  • Acute attention to detail, including accuracy in financial data
  • Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow
  • Ethical integrity and ability to maintain confidentiality of personnel, financial, and student information
  • Proficiency in Microsoft Office Suite
  • Experience with database management
  • Strong verbal and written communication skillsInitiative and a proactive approach to work
  • Ability to communicate clearly and interact genially and effectively with students, faculty, and staff from a broad range of programs and disciplines, as well as members of the public
  • Ability to work independently, show initiative, and manage timelines in a deadline-driven environment
  • Experience with editing or creating websites is preferred
  • A commitment to the arts and education preferred

Additional Position Information

  • Priority will be given to applications submitted by August 28, 2014; however additional applications may be considered until the position is filled
  • Must be willing to consent to a background check

Dominican University of California is an independent, international, learner-centered university of Catholic heritage, offering both undergraduate and graduate programs. Dominican has a1:11 teacher-to-student ratio, an average class size of 15, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures

  • Click the hyperlink below or cut/paste it into your browser and scroll to the bottom of the posting. Click the option, "Submit your resume/CV to this job"Click upload Resume/CV button
  • A cover letter is required
  • For further questions on the application process, please contact jobs@dominican.edu
  • Link: https://dominicanuniversity.hua.hrsmartpe.com/hrsmart/ats/Posting/view/305

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.


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